Guides - Resource overview

At the resource overview you can get an overview of all the resources you have created and you have the option of creating new resources and resource groups. For more information about creating new resources and groups see Create new resource. You will find the resource overview via 'Settings' -> 'Resources'. 

If you have created any resources, you can see a list of them divided between resource groups at the top of the page. Please note that even though resources marked as ‘Not in group' can be booked manually, they cannot be booked automatically. In order to enable automatic booking of a resource, the resource must be in a group (See Automatic booking of resources for more information).

You have the option of changing the name of the resource and by pressing 'Show / Book' you can be transferred to a page containing an overview of all bookings of the chosen resource. At this overview, you also have the option of booking the resource manually (See Manual booking of resources for more information). At the resource overview you can also change the group to which the resource belongs and the priority of the resource. By changing the priority of the resources, you change the order in which the resources are shown on the resource overview. You also affect which resource is booked first when you have activated random booking in a resource group (See Automatic booking of resources for more information). The lower the priority of the resource, the higher on the list it is shown and the faster it is booked when random booking in a resource group has been chosen. This means that if you have created e.g. two resources in the same group and assign 'Resource 1' a priority of 1 and 'Resource 2' a priority of 0, 'Resource 2' will be shown at the top of the list and it will be booked first. Which numbers are chosen as the priorities do not matter as the system only cares about the relationship of the priorities to each other. By default, all newly created resources are assigned a priority of 0. Finally, you can delete a resource by ticking 'Delete' opposite the resource you want to delete.

In addition, you have the oppotunity to see your resource bookings in a calendar that supports the iCal format. This is done by choosing 'Edit' opposite the resource you wish to edit in your 'List of resources'. Next, you need to put a tick in the box to the right of 'iCal' in order to activate this feature. Read more about the iCal feature here. 

Remember to press 'Update' in order to save any changes!

At the top of the page you can create new resources and resource groups (See Create new resource for more information). In addition, you can delete a resource group by ticking ‘Delete' opposite the group you want to delete and then pressing ‘Update / Delete'. If you delete a group, the resources in the group are not deleted, however, they are moved to ‘Not in group' from where they no longer can be booked automatically.

Remember to press 'Update' in order to save any changes!

I højre hjørne øverst på siden har du mulighed for at oprette en ny ressource og en ny ressourcegruppe (Se Oprettelse af ny ressource for mere information). I højre hjørne kan du ligeledes trykke på knappen 'Indstillinger' og dermed rette og tilføje ressourcegrupper samt rette kalenderindstillinger. 

Under the first tab 'Resource groups' you will see a clear overview of your resource groups. If you have not already created such groups, you will be able to do that here. You create new resource groups by pressing 'Create new group' and then enter the name of the group. 

Under the next tab 'Calender settings' you are able to preselect/prioritise resources for specific employees. E.g. if you have a calendar called 'Anne' and that you want the resource 'Room 1' to be prioritised for this specific employee/calendar, you can set these caledar specific settings here. 

In order to prioritise the ressources, you need to press 'Edit' opposite a specific calendar. On the next page you should put a tick in 'Activate calendar specific priorities'. Next, you can mark the the resources that needs to be prioritised, by which these will be moved to the box 'Calendar specific priority'. The order in which the resources are placed in the box to the right, determines the order in which they will be booked. Finally, you need to press 'Update' to save your changes.