Guides - Salary statistics

You can use GECKO Booking to keep track of how many hours your employees are entitled to receive salary for. Please note that salary statistics should be used mainly when you use work types as it is the work types that determine which working hours are salary entitled. (See Work types for more information).

At the top of the page you can determine which period you want to view an overview of. Remember to press ‘Update view'! You can now see an overview of all the working hours in the chosen period. You have the following options:

• Date: You can see the date at which the working hours are operative.
• Day of week: You can see which day of the week the working hours are operative on.
• Work type: You can see the work type of the working hours.
• Time: You can view the duration of the working hours, i.e. how many hours and/or minutes the working hours last. This could be e.g. 4 hours if the working hours were created from 9 AM to 1 PM.
• Actual time: You can see the actual duration of the working hours. Actual time is used for work types that are not set to calculate salary, e.g. the work type ‘Illness'. When you create working hours of a type that is not salary entitled, the system will check whether working hours already exist in the time period in question and whether these working hours are of a work type that is set to calculate salary, e.g. ‘Working hours (book customer and quick book)'. The working hours that are not salary entitled will have an actual time that equals the salary entitled working hours that existed in the time period beforehand. Actual time is therefore a more accurate picture of how many hours the employee is (not) entitled to receive salary for. For instance, if an employee is sick, you could create working hours of the type ‘Illness' on the date in question. In order to ensure that all working hours are closed, the working hours are created from 00 AM – 12 AM. The employee does not normally work 24 hours a day, but has on the date in question working hours from e.g. 8 AM to 4 PM of the type ‘Working hours (book customer and quick book)'. The working hours of the type ‘Illness' have been created with a duration of 24 hours, however, the employee's illness should only be recorded for those hours in which the employee actually should have worked, i.e. from 8 AM to 4 PM – 8 hours. When viewing the employee's salary statistics, the system automatically calculates how many hours the employee actually is sick in, in this case 8 hours. The working hours of the type ‘Illness' will in this example therefore have a ‘Time' of 24 hours but an ‘Actual time' of 8 hours. The actual time is therefore a more accurate picture of how many hours the employee has been absent due to illness (See Work types for more information).
• Include in salary total: You can see whether the employee is entitled to receive salary for these working hours. This is determined by the work type of the working hours. If the work type is set to ‘Calculate salary', working hours of this type will be included in the salary total (See Work types for more information).
• Include in occupancy statistics: You can see whether the working hours are included in the occupancy statistics (See Statistics for more information). This is determined by the work type of the working hours. If the work type is set to ‘Include statistics', working hours of this type will be included in the occupancy statistics (See Work types for more information).

At the bottom of the page you can see the summed version of the working hours. You have the following options:

• Work type: You can see which work types have been used in the chosen period.
• Time: You can see the duration of the working hours divided between work types.
• Actual time: You can see the actual duration of the working hours divided between work types (For an explanation of what actual time means see above).
• Number of days: You can see how many days working hours of each work type have been created on.
• Actual number of days: You can see the actual number of days that working hours of each work type have been created on. 'Actual number of days' is calculated the same way as ‘Actual time'. The actual number of days is therefore used for working hours of a type that is not set to calculate salary, e.g. the work type ‘Illness'. When you create working hours of a type that the employee is not entitled to receive salary for, the system will automatically check whether working hours already exist on the date in question and whether these working hours are of a type that is set to calculate salary, e.g. the work type ‘Working hours (book customers and quick book)'. Actual number of days is the number of days on which working hours already existed. For instance, if an employee is on sick leave for 14 days and you therefore create period restricted working hours of the type ‘Illness' for these 14 days, ‘Number of days' will be 14. However, the employee does not work every day of the week, e.g. (s)he has weekends off, i.e. 4 days of the 14 days. ‘Actual number of days' will therefore be 14-4, i.e. 10 days.

Finally, under 'Salary total' you can see how long time and how many days the employee actually is entitled to receive salary for, i.e. you can see the sum of the work types that are set to 'Calculate salary'. In addition, under ‘Sum include statistics' you can see how long time and how many days actually should be included in the employee's statistics, i.e. you can see the sum of the work types that are set to ‘Include statistics' (See Statistics for more information).